UTA seeks a highly organized and proactive Technology Coordinator to support the day-to-day operations of the Technology organization. This role partners with Technology leadership and cross-functional teams to coordinate projects, manage departmental processes, organize meetings and communications, and ensure operational activities are executed efficiently. The Technology Coordinator plays a key role in maintaining project documentation, tracking action items, coordinating schedules, and supporting the successful delivery of technology initiatives. The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, excels at managing multiple priorities, and possesses strong organizational, communication, and collaboration skills.
What You Will Do
Provide high-level administrative support to the Senior Vice President, Technology & AI EMEA, including complex calendar management, meeting prioritization, and coordination across multiple time zones
Manage detailed domestic and international travel arrangements for the Senior Vice President, Technology & AI EMEA, including multi-leg itineraries, accommodations, ground transportation, and expense reconciliation
Serve as a liaison between the Senior Vice President, Technology & AI EMEA, Technology leadership, internal stakeholders, external partners, and clients, ensuring timely communication and follow-through
Prepare, edit, and organize presentations, reports, meeting materials, and executive communications on behalf of the Senior Vice President
Coordinate leadership meetings, department communications, team events, and special projects for the Technology department, ensuring agendas, logistics, and action items are managed through completion
Support the execution of strategic initiatives by tracking milestones, gathering project updates, and facilitating cross-functional collaboration across Technology and business teams
Process executive expenses, invoices, purchase requests, and other administrative tasks in accordance with company policies and departmental budgets
Maintain strict confidentiality when handling sensitive business, personnel, and organizational information
Anticipate the needs of the Senior Vice President by proactively managing priorities, resolving scheduling conflicts, and streamlining administrative workflows
Assist with onboarding coordination, team engagement activities, organizational communications, and operational processes that support the Technology & AI EMEA organization
Perform additional administrative, coordination, and operational responsibilities as assigned in support of the Senior Vice President, Technology & AI EMEA
What You Will Need
Bachelor’s degree strongly preferred
2+ years of experience in an administrative, project coordination, operations, or Technology Coordinator role supporting cross-functional teams or business leaders
Experience working within the technology industry or with technology-focused leaders is a plus
A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
Excellent written and verbal communication skills with a sharp attention to detail
Proven discretion when handling confidential or sensitive information
Interest in and comfort with technology, with the capability to support tech-savvy executives
Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance
What You Will Get
The unique and exciting opportunity to work at one of a leading global entertainment companies
Access to the tools, leadership, and resources you will need to create and drive a center of excellence
The opportunity to do the best work of your career
Work in an inclusive and diverse company culture
Competitive programs to support your well-being
Experience working in a collaborative environment with room to grow
About UTA
UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.
For more information: https://www.unitedtalent.com/about/
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.